Calendar and participation
Use Learners → Calendar & Participation to schedule sessions and record attendance.
Schedule a session
- Create an attendance event and enter its title, start, end, and timezone.
- Select the relevant cohorts and working groups.
- Review the suggested learner roster and select the actual participants.
- Choose whether to send invitation emails.
- Save and check the event on the calendar.
Before the event starts, Event Details lets you change the details and registered learners. The details and roster lock once the event has started.
Mark attendance after the session
Open the event’s attendance controls and set each learner’s status. Save the records and mark the event as occurred. If the session did not happen, use the postponed status and supply the reason.
| Attendance status | Use when | Participation score |
|---|---|---|
| Present | Attended live | Optional, 1–5 |
| Late | Attended but joined late | Optional, 1–5 |
| Excused Absence | Missed with an approved reason | Not applicable |
| Unexcused Absence | Missed without an approved reason | Not applicable |
| Watched Recording | Watched later rather than attending live | Not applicable |
Unmarked is different from absent. Review all registered learners before finishing.
Recordings and corrections
Add a recording URL in Event Details after the session. This field remains editable after the other event details lock. To correct a mistaken attendance record, reset it and record the correct status; resetting preserves the registration.
Use Participation Records for reporting across sessions, or Run a session for a checklist.